Children Family Services Center
  • Charlotte, NC, USA
  • Salary
  • Full Time

Smart Start of Mecklenburg County (Smart Start or SSMC) is a Charlotte-based non-profit that funds local programs for children ages birth to five and their families. The organization is a catalyst for improving the lives of the 85,000+ young children in our community, with a focus on health, family, early education, and literacy. We mobilize resources and forge partnerships to support evidence-based policies, practices, and programs to ensure all children enter kindergarten healthy and ready to succeed.

Smart Start has a budget of over $30 million comprised of funding from the state of North Carolina, Mecklenburg County, and private donations and grants. SSMC funds approximately 25 programs annually serving over 25,000 young children and their families and administers Mecklenburg County's MECK Pre-K program, which provides free Pre-K to children in the community. SSMC also operates programs and campaigns internally, including Dolly Parton's Imagination Library, Guiding Parents to Services, and The Basics Mecklenburg. The organization is also the leader in research, data, convening and collaborating on issues related to children 0-5 in the Greater Charlotte area.

Position Summary

The Partner Engagement Coordinator assists the Chief Strategy Officer (CSO) and Program Director (PD) with tasks related to the awarding and distribution of North Carolina Partnership for Children (NCPC) funding and Innovation Grants, as well as special initiatives. This detail-oriented, relationship-focused position will work closely with SSMC funded partners through the annual application process and provide ongoing assistance throughout the duration of funding.

Salary Range - $50,000 to $55,000

Essential Duties and Responsibilities

Annual Request for Allocation Process

  • Support the Program Director and Community Investment Committee (CIC) in preparing the online application software (currently Blackbaud Grantmaking) to receive annual community requests for funding.
  • Serve as administrator of online grants management platform.
  • Set up and manage the backend of application program system to ensure accurate data collection and completion of review process.
  • Review funding applications for completeness and accuracy.
  • Provide technical assistance to applicants, review teams and Board members.
  • Organize and schedule application Review Teams and assist with online Reviewers Portal.
  • Complete administrative duties as necessary for CIC requirements.
  • Ensure the accurate recording and maintenance of CIC meeting minutes.

Innovation Grants

  • Assist Chief Strategy Officer with the posting of the annual funding guidelines.
  • Maintain the submissions of applications including setting up files and screening applicants for basic guideline requirements.
  • Assist with the management of Review Team activities including scheduling meetings, preparing documents and assistance.
  • Provide administrative support for the decision making and notification process.

Contract Management

  • Assist Contracts and Grants Specialist with the execution of all contracts.
  • Support Programs to ensure contracts reflect requirements of NCPC and the local partnership, and represents all components of Board approved funding request.
  • Provide technical assistance for Direct Service Providers (DSPs) and awardees with activities related to contracting and submission of invoices.
  • Work with designated Finance staff to ensure consistent and professional communication to all funded partners.
  • Complete necessary paperwork to ensure compliance with all agency and NCPC protocols.
  • Adhere to cost principles of NCPC and ensure that DSPs are adhering to cost principles.
  • Work with Outreach staff to ensure DSPs follow brand guidelines, and promote success stories using data and outcomes, and provide additional awareness opportunities.

Program Monitoring & Evaluation

  • Assist Partner Impact Coordinator with setting up evaluation plans in Apricot.
  • Serve as a liaison for DSP's and Innovation Grant awardees.
  • Assist CSO and PD with special/strategic projects, as needed.
  • Conduct annual monitoring of direct service providers for grant/CAD compliance, according to requirements of NCPC.

Education and Experience Required for Position

  • The Covid-19 vaccination is required as a condition of employment
  • Education and/or Experience: A 4-year degree in business, information technology or computer science from a college or university and two (2) years related experience; or six (6) years equivalent combination of education and/or experience; non-profit experience preferred.
  • Familiarity with modern database and information system technologies, including Apricot and Social Solutions.
  • Data analysis skills, ability to understand how to run queries.
  • Ability to solve practical problems and deal with uncertainty.
  • Ability to set priorities, meet deadlines, follow-up and plan the workflow.
  • Knowledge of and experience with federal, state and local government budget, contracting and/or accounting procedures, including North Carolina state practices.
  • Detail-oriented with excellent organizational skills.
  • Effective communication skills with diverse populations.
  • Computer skills that include excellent spreadsheet and database and word processing skills. Ability to use or learn to use Email and Internet/intranet applications.
  • Ability to read, analyze, and interpret financial reports, government regulations and legal documents. Ability to write reports and correspondence. Ability to answer questions posed by SSMC management, public officials or community groups.

No calls, emails, or visits please.

For immediate consideration, please formally apply online and provide a resume and cover letter.

The above statements are intended to describe the general nature and level of work being performed by people assigned this job classification. They are not to be constructed as an all-inclusive list of all duties, skills, and responsibilities of people so assigned. Smart Start will engage in an interactive process with employees requesting medical or religious accommodations.

The Agency's policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, age, marital status, disability or veteran status.


Children Family Services Center
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