Children Family Services Center
  • Charlotte, NC, USA
  • Salary
  • Full Time

Accounts Payable/Accounts Receivable Analyst

Children and Family Services Center (CFSC), a nonprofit located in uptown Charlotte, is seeking an AP/AR Analyst to join our Shared Services Finance team.

JOB OBJECTIVE

The AP/AR Analyst supports the maintenance of the financial system by updating information, entering and auditing data and producing reports. This position facilitates, coordinates and seeks to improve departmental processes and procedures, and provides selected support as needed to further the agency goals. The AP/AR Analyst sorts documents by account name or number and processes invoices for payment. The analyst may perform other basic clerical duties associated with accounts payable. The Analyst also provides support to the Staff Accountant and to the Business Unit Controllers, as required, and projects the values and mission of both the CFSC and its constituents.

RESPONSIBILITIES

Accounts Receivable and Accounts Payable

  • Maintain accounts payable and receivable data for the agency.
  • Verify and post accounts receivable transactions to financial system and other records.
  • Follow established procedures for processing receipts and cash, etc.
  • Cross-train with the Staff Accountant to be familiar with agency accounting procedures
  • Assist in the maintenance of the financial system to generate the necessary information for income/expenditures reports
  • Review, reconcile, and prepare payments in accordance with the schedule established by the Business Unit Controllers or designee
  • Inform and involve immediately the Business Unit Controller and/or Executive Director of any unusual financial conditions and/or circumstances
  • Review, reconcile and post transactions from credit card statements
  • Support efficient agency operation by ensuring accurate and timely payment of agency invoices and requisitions and identifying areas where additional information about specific expenditures are needed.
  • Contribute to the accurate distribution of expenses and revenues to agency employees by proper coding and keying invoices and receipts into the financial system.
  • Contribute to the accuracy and dissemination of invoices by maintaining accurate records and keeping well-organized files as well as reconciling various accounts as assigned

Payroll

  • Understand and implement compliance and regulatory issues regarding employee pay and employee data.
  • Utilize HR technology applications relevant to payroll processing.
  • Ensure that all necessary policies and procedures are followed related to payroll, benefits and T&A processing and the production of associated management reports.
  • Maintain data integrity and confidentiality when exchanging information with internal and external contacts.
  • Provide updated employee pay information to outside vendors and interact with vendors to resolve issues and maintain relationships.
  • Respond to routine employee pay inquiries.
  • Provide updated employee eligibility data and pay information to outside vendors.
  • Check the accuracy of employee pay data and take action to correct and reconcile variances.
  • Compute miscellaneous salary adjustments as required.
  • Complete salary analysis reports, notice of change reports and ad hoc reports as required.
  • Process and monitor time & attendance data, notifying the appropriate contact of discrepancies.
  • Monitor accuracy of accrual/balance information for sick/vacation plan participants and make corrections as needed.
  • Coordinate Workmen's Compensation audits.
  • Reconcile benefit payments with trustees/financial institutions on a routine, periodic basis.
  • Reconcile W-2 reports and W-3 information with year-end payroll reports.

General Accounting

  • Prepare, key, print and file monthly journal entries and related documentation as directed by Business Unit Controllers
  • Reconcile and analyze general ledger accounts as directed by Business Unit Controllers
  • Run reports as directed by Business Unit Controllers

Administrative

  • Sort and file documents after posting; may prepare bank deposits.

MINIMUM REQUIREMENTS

  • Associate's Degree in Accounting and relevant experience required
  • Experience in accounting, finance or bookkeeping preferred
  • Proficiency with MS Office Suite products (Outlook, MS Excel, Word, etc.)
  • Excellent written and verbal communication
  • Strong record-keeping skills
  • Attention to detail
  • Strong work ethic

No calls, emails, or visits please. For immediate consideration, please formally apply online and provide a resume and cover letter.

The above statements are intended to describe the general nature and level of work being performed by people assigned this job classification. They are not to be constructed as an all-inclusive list of all duties, skills, and responsibilities of people so assigned.

The Agency's policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, age, marital status, disability or veteran status.


Children Family Services Center
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